At Blue saOcean Systems we talk a lot about growth for SMEs and how important this is, but we also understand that for some, this growth comes with a lot of growing pains in terms of operational difficulties and data sharing challenges.
Even companies who grow from within and open new offices face problems when new legal entities have to be brought together into one system for reporting and accounting.
A key feature of SAP Business One for SMEs with different entities, is the multiple branches option.
This feature enables you to define the branches within your organisation and assign the relevant master data to each of them. For example, you might expand your organisation’s product line and have different geographical offices responsible for producing each item.
The multiple branches option allows you to have a holistic and transparent view across all data for every product line at the press of a button. Or, if you are running a shared services model, your various branch KPIs might be difficult to track without a lot of data mining; with SAP Business One’s multiple branch feature the hard work is done for you, once the entities have been defined.
What are the benefits of the multiple branches feature?
- A complete way to consolidate enterprise data from various channels and entities
- Easy to share data and content (two way process)
- Customisable by SAP user (master users can see everything, branch users can only see the data they need)
- Streamlined data processes across all entities
- Transparent view of all operations
- More control, compliance and collaboration opportunities
What are the key features of the multiple branches feature?
- Master Data Replication – allows all required entities to see the same data, at the same time. For example, you can instantly update the credit terms across all entities by updating it once in the Master Data, saving time and reducing errors
- Multi-Currency Support – avoid financial data discrepancies by recording intercompany transactions in local and foreign currencies
- Multi-Instance Support – brings together entities across multiple physical servers and locations as if they were in the same office
- Marketing Collaboration – avoid duplication of effort by sharing documents throughout all or selected entities
- G/L Allocations – allocate and consolidate incomes and expenses throughout all, or selected, branch companies
- Centralised Payments – in a financial shared services model, external vendor payments can be made collectively and intercompany billing occur seamlessly to improve financial efficiency
- Financial Data Options – multiple flexible ways to track and report data, including group-wide, entity level or product specific, as well as assigning various charts of accounts for each branch
- Supply Chain Visibility – offers a holistic, real time view of all stock levels, as well as available-to-order quantities across all warehouses with multiple drill down levels
- Sales Statistics – view all sales across the entire organisation compared to the branch level in a single report
These are just some of the main features offered in the multiple branches option in SAP Business One. The SMEs we work with are often eager to grow but apprehensive at the same time that the growth will bring more challenges than it is worth. However, once they have seen exactly how their entire enterprise data can be collated into one easy-to-implement system, their growth aspirations are quickly back on track!
Whilst some of the benefits might be obvious, more established SMEs who leverage the multiple branch option, can now enjoy the extended benefits it brings, such as more time to work on future growth strategies, the ability to explore ways to become more innovative because their staff are not replicating administrative tasks, and the opportunity to analyse more data in new ways.
Watch the multiple branch features in action in this short video.