Blog

If you’re looking for business improvement ideas, consider your business processes – because while they’re often invisible, your processes can make the difference between mediocre results and a highly profitable business.

But how do you go from ‘okay’ to ‘great’ – without grinding your operations to a halt while you figure out how to automate every process task? That’s where SAP solutions for small and midsize companies can help.

SAP software has process support built right in – along with the kind of functionality that will help you streamline your business processes, eliminate waste and cut costs. Get rid of repetition and rework. Cut down on costly errors. Effortlessly coordinate workflows between departments – for a stronger bottom line.

We offer two business management solution solutions – SAP® Business All-in-One, and SAP® Business One -that can help you see performance improvements quickly. Here’s specifically how our solutions can help:

Automate and save
Think about all the manual tasks you and your staff perform (a task in itself). How many times do your people key and re-key data? How much time is spent forwarding requests, walking into somebody’s office for a status update, tracking status manually, correcting errors and following up? How much time is spent figuring out where a specific order is for delivery, or more importantly, will the delivery make it to the customer on time?

With SAP solutions, you can automate much of that work. In addition to pre-configured business processes, our solutions provide automated workflows that allow you to integrate systems so you can reduce redundancy, standardize processes, enforce policies, and centralize transactional information about customers, suppliers, and partners. These automated workflows help you meet customer expectations and deadlines – and eliminate the need for your staff to manually follow up on requests.

With SAP, once a task has been completed, a workflow is triggered automatically, pushing a task to the next person in a process, and providing a status update to all employees on that project team. With automated workflows, SAP helps you coordinate discrete workflows into efficient, integrated and most importantly, transparent business processes so that you can cut out costly steps, eliminate waste, operate your business more efficiently and be more profitable.

Eliminate gaps, disconnects and fragmentation

Maybe you’ve already automated some of your processes – using software to track sales leads, handle logistics, or manage financials. But there’s another important factor to consider. Are your applications integrated – or do your processes stop short when they bump up against functional boundaries?

When your processes are disconnected, your efficiency suffers. How much time does it take to re-key data coming from different systems? What’s the real cost of fumbled hand-offs that leave customers frustrated and unhappy?

SAP business management solutions are fully integrated across all of your core functions – finance, human resources, customer relationship management, and supply chain. So there are no disconnects, no reconciling data from one system to the next, and no custom integrations required.

• Everyone across your company has the same view of company data and makes decisions from the same set of metrics.
• Events trigger other events in the process. For example, sales orders automatically travel to the warehouse and trigger shipping. The system then notifies your sales department of when the order ships so that your rep can check in with the customer — and then the system automatically creates the invoice. No headaches, no hassles.
• Your processes are linked from one end of your company to the other. Your people don’t have to worry about inter-departmental coordination because the system handles it for them.

Get a head start with pre-defined processes

There’s no need to reinvent the wheel when you rely on SAP solutions. SAP delivers pre-configured business processes that allow you to streamline your basic business processes — from accounting and HR to manufacturing — gaining operational efficiencies along the way.

There are dozens of pre-defined processes available to you – such as the Sales Opportunities process, Order-to-Cash, Procure-to-Pay, Financial Close, Warehouse Management and Inventory Optimization (to name just a few.) Delivered within an integrated solution, these business processes are built for simple and effective integration across your business. You can also modify them to suit your requirements. No matter which of our solutions you choose, you’ll find that it’s easy to realize business process improvements and a better bottom line – fast!

Grow and evolve

Your business is growing – and your requirements are probably changing. What if the processes you created a few years ago don’t fit today? Will your software keep up with the changes?

SAP solutions are flexible - so they can grow with you. You’re not locked into a rigid process flow that can’t adapt to changing requirements. Instead, you have the complete toolkit at your disposal, so you can redesign processes, adjust, and stay agile.

If you’re a smaller business, you may want to start out with SAP Business One, designed to help you handle every aspect of your business. In fact, SAP Business One is so straightforward that all the components of the product – including financials, sales, CRM, inventory, service and purchasing – come on one disk – how easy is that?

And if you’re a fast-growing midsize business with a drive to optimize operations, turn to SAP Business All-in-One. SAP Business All-in-One solutions are available from more than 1,100 qualified partners that deliver more than 700 industry-specific solutions in 50 countries. Solutions are comprehensive and scalable and can easily be configured to meet your most challenging business requirements.

Get the process advantage today

To see SAP Business One in action, watch this video.

How can I find out more about SAP Business One?

Contact Blue Ocean Systems’ team of ERP specialists who can guide you in finding the best SAP Business One solution for your organisation.